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SCHOOL Checklist

All Minnesota Boys High School Volleyball Coaches / Program Directors need to complete the following steps!

STEP 1: IS COMPLETED - REGISTER WITH MN BOYS HS VOLLEYBALL & PAY SCHOOL LEAGUE FEE

  

Step 2:  REVIEW LEAGUE RULES & GUIDELINES

The MN Boys HS VB League was set up to run as similar as possible to the current MSHSL Girls Volleyball Rules.  However, some rule exceptions and additional League Guidelines were established solely  to "grow the game" and increase initial interest for a "new" sport.  

UNIFORMS FOR 2024-25 SANCTION SEASON:  If an Athletic Department is purchasing uniforms to be used in 2024-25, refer the to current MSHSL Rules Handbook for requirements.  These are NOT required for the 2024 Spring Season League.

Please review the current League Rules & Guidelines now to help answer these FAQs:

  1.  What type of ball is used?
  2. What should my uniform look like?
  3. Can I have players playing both JV and Varsity, if needed?
  4. Where do I find my schedule?
  5. How many games will my team play in the season?
  6. What Conference is my school in?
  7. When is the State Tournament and how does my team qualify?

Topics Include:

  • Uniform & Ball Requirements
  • League Rules for Play 
  • Team Officiating Requirements
  • Host Site Responsibilities
  • CO-OP and Single Player Administration
  • Conferences, Playoffs, & State Tournament

 

STEP 3: COMPLETED BY ALL SCHOOLS - SUBMIT SCHEDULING INFORMATION - BY JANUARY 10TH, 2024

Step 4: Complete Junior Volleyball Association (JVA) Director Membership

NOTE:  Please read this entire section before you begin any tasks.

THIS IS PAID DIRECTLY TO JVA BY YOU.   
MN BOYS DOES NOT PURCHASE THIS FOR YOU. 
Do NOT send your payment for JVA Director or Insurance policies to MN Boys HSVB.

As soon as you have committed to supporting a boys high school team please go to www.jvavolleyball.org (click here) 

Click "Join Now" in the top right hand corner, and proceed to purchase the JVA Club Director membership.

*JVA has a new member platform.  If you have a current membership and are just renewing, please follow the instructions under LOGGING IN FOR THE FIRST TIME.

COMPLETE ASAP
 THIS INSURANCE WILL COVER YOU FOR TRYOUTS AND THROUGHOUT THE REST OF YOUR SEASON.

ABSOLUTE LAST DAY TO COMPLETE THIS STEP IS  MARCH 1st,  2024! 

NOTE:  Only ONE individual/director/head coach should register your school program. The yearly DIRECTOR membership fee is $138.00.

  • Please use "(Insert Your School Name) Boys HS VB" for the title when registering your new school program membership.  Example:   Shakopee Boys HS VB

NOTE:  An individual/director/head coach cannot register as JVA Club Director Membership for more than one school. 

You have 2 options:

1.  If you are already a Director of a JVA Club and wish to register your boys high school team(s) under your current JVA Club then skip the director membership and go to the next JVA step below.

2.  If you are already a Director of a JVA Club and do not want to register your boys high school teams under your current JVA Club then you must use a new person/coach and email to sign up as a director of your new boys high school club. 

This pertains ONLY to the JVA Club Director membership, not team program insurance registration.

Please contact Lisa Wielebnicki at lisa.wielebnicki@jvavolleyball.org 
with any questions or issues.

To view all of your Membership Benefits, please CLICK HERE.

Step 5:  Purchase JVA Program Insurance for Varsity & JV Teams

Each school MUST purchase JVA Program Insurance for each team by MARCH 1ST. 

THIS IS PAID DIRECTLY TO JVA BY YOU.   MN BOYS DOES NOT PURCHASE THIS FOR YOU.  Do NOT Send your payment for JVA Director or Insurance policies to MN Boys.

It is $110 per team and covers players and coaches every time they step into the gym (including tryouts, practices, camps and events) for the entire insurance year.

  • Each school (Northern MN  excluded) is required to have a JV and Varsity team.  Your school will need to purchase insurance for 2 teams.  The TOTAL cost will be $220 per school.
  • NOTE:  IF YOU HAVE JV2 (1 MORE MORE TEAMS), YOU MUST ALSO PURCHASE INSURANCE FOR JV2.   The total cost for Varsity, JV, & JV2 would be $330 - $110 for each team in your program.
  • IF YOU 12 OR LESS PLAYERS TOTAL, PLAYING ON BOTH THE JV AND VARSITY MATCHES then you only need to purchase insurance for one team - $110.  Contact Lisa at JVA if you need clarification on your specific situation.
  • You do not need to wait for tryouts or for your teams to be formed.  You can purchase the insurance for each team TODAY.

Click HERE to proceed to JVA Insurance.   

  • Select "Program Insurance" and complete the application. 

  • Your school should be listed in the dropdown if you already purchased your Club Director membership.

IMPORTANT:  For those school clubs that need it,  you can list your school district, high school, or playing facility as an ADDITIONAL INSURED on your policy.

Once purchase is made, you will receive your Certificate of Insurance within 2-3 days.

NOTE:  You must have this in place BEFORE you start your regular season practices.  Plan ahead.  Due to the large volume of last minute requests, there is a $50 fee to expedite applications that are filed less than two weeks prior to the start of your season or your event.

Step 6:  Purchase Background Screening and APS Training for All Adults

NEW THIS YEAR - NEW THIS YEAR - NEW THIS YEAR....  
SAFESPORT & BACKGROUND CHECKS from USA volleyball/North Country REGION
WILL NOT SATISFY THE REQUIREMENT FOR JVA!!!  

NOTE:  All adults working with the players must be background checked and APS or SAFESPORT Certified. 

  • Even if you have a background check through your school you still must complete the JVA required Background Screening and APS (or SAFESPORT)  
  • JVA DOES recognize and accept USAV SafeSport Certification.
  • If you have a USAV/NCR membership (Safe Sport certified), you need to select "USAV" as your affiliation on the form and you will not have to pay or take the APS training.

Background Screening and APS (Abuse Prevention System) Training:  This is only needed every two years.  It is a two year screen/training for $38 that automatically rechecks you after the first year.  

You do NOT need it again this year if you completed it in 2023.  

Click to verify your USAV credentials OR purchase your Background Screening and APS (Abuse Prevention System) training.   https://jvavolleyball.org/background-screen-form/

Once you complete the Background Screening information, you will be asked to purchase.  After you purchase, you will be emailed a link to begin your APS Training.


Step 7: Complete JVA Paperwork for Players and Coaches/Staff

Send the link below to your players/parents and coaches AFTER you have purchased JVA Program Insurance. 
This will allow them to complete their player insurance forms electronically.


JVA INSURANCE WAIVER FORM (CLICK HERE)

https://jvavolleyball.org/insurance-waiver-player-staff-form/

*All individual player and coach forms need to be submitted electronically PRIOR TO  YOUR FIRST COMPETITION.

To see who has completed their player forms and completed their background screen/safety training, login to your JVA account and click "Club Details' in your profile.

Lisa Wielebnicki

JVA Director of Member Development

Phone: 414-253-2026





Step 8: 2024 LEAGUE ROSTERS - Enter Players into the roster google doc

We WILL NOT BE USING SportEngine to enter your roster

ENTER YOUR 2024 ROSTER BY FILLING OUT THIS ROSTER DOCUMENT (CLICK HERE) 

There is a ROSTER google doc link on your school page on the MN Boys Sports Website.  This is where anyone and everyone will access your Varsity and JV Rosters

* ROSTERS ARE DUE BY YOUR FIRST GAME DATE 


Step 9:  UPDATE YOUR SCHOOL PAGE on MN Boys HS Website

Program Information on your MN Boys HS Website - School Page is MANDATORY
 

TEAM WEB PAGE ACCESS 

A - If you had access last year, you should still have access this year. 
You will see a new template for 2024 AND if you scroll to the bottom of the page,  ALL your 2023 info is there too.   Arrange your page as you want.  

B - If you are a NEW director and/or coach needing access, please follow the steps below:  

  1. Open Mn Boys High School Website Home Page
  2. Sign into your sport engine account
  3. Once signed in, Click on your "circle" in the upper right corner...it may have your photo or initials, etc.
  4. Select "Connect to Site"
  5. "Check" your name and Click the "Join Network with Selected Profile" Box
  6. Email mnboyshsvball@gmail.com letting us know you are "connected to the site" and need team page access to "insert your school name here"

********Once a person needing team page access has completed the steps above, we can add that person as a team page admin  

  • Coaching Staff:  Name, Position, Phone and Email
  • Athletic Director:   Phone & Email
  • School Mascot or Name:  (example -  Shakopee Sabers)
  • Home Site Playing Location, GYM LOCATION, Parking and Entrance Instructions



Step 10 COMPLETED: ATTEND MANDATORY COACHES MEETING Via ZOOM

The Mn Boys HSVB Assn will conduct a coaches meeting with review of all protocol, scheduling, guidelines, and officiating requirements to ensure consistency throughout the league and especially with schools new to the league.    

Each school is required to have at least 1 Coach (ALL coaches, if possible) and/or Club Director attend 1 of the mandatory Coaches' Meetings.  

MONDAY,  MARCH 4,  2024
COACHES ZOOM MTG
MUST  ATTEND ONE:

6PM  OR  8PM

LINKS LISTED BELOW

Join 6:30PM Zoom Meeting:

https://us02web.zoom.us/j/88385407483?pwd=czVLTlpveUFkczBUdm9YdEh2M0pkdz09
Meeting ID: 883 8540 7483 Passcode: 677305

OR

Join 8PM Zoom Meeting:  

https://us02web.zoom.us/j/86292134018?pwd=dWFSemRyUlVUekJyQmdHdjF3dFlpUT09
Meeting ID: 862 9213 4018 Passcode: 479257


Step 11: SIGN UP FOR REGULAR SEASON WEEKEND TOURNAMENTS

REGISTRATION FOR ALL TOURNAMENTS WILL BE PROCESSED THROUGH THE MN BOYS HS VB WEBSITE - "TOURNAMENTS" Tab (CLICK HERE).

  • Visit the tournament page on the website to view tournament dates/locations AND to register.   
  • Regular Tournament entry fee is an ADDITIONAL fee.  It is NOT included in the MN Boys HS VB League Fee.
  • Varsity and JV teams will be accepted.
  • Tournament Entry Fee for EACH team entered.
  • Awards will be given to the Varsity Division Champions and JV Division Champions.
  • NO REFUNDS WILL BE GIVEN FOR TEAMS THAT WITHDRAW 7 DAYS PRIOR TO THE DATE OF TOURNAMENT
     (including weekend days) 
     
    EXAMPLE:  For a Saturday, May 2nd tournament date, a team must notify MN Boys HSVB of withdrawing from tournament by 11:59pm on Saturday, April 25 to receive a refund.


ONLINE VARSITY AND JV Tournament Registration will be available
THURSDAY, JANUARY 25TH @ 5:00 am

ONLINE JV2 Tournament Registration will be available FRIDAY, MARCH 15TH

 

IMPORTANT - PLEASE READ

A maximum of TWO tournaments per Varsity &  2 TWO per JV team will be accepted

ONLY ONE JV2 TEAM PER SCHOOL WILL BE ACCEPTED FOR THE ROSEVILLE AND EASTVIEW  JV2  TOURNAMENTS

The Scrimmage Jamboree does NOT count as
one of the two tournaments.

SIGN UP OPENS MARCH 1


Step 12: CONDUCT RULES AND OFFICIATING CLINIC

There will be NO Large-Group Officiating Clinics. 
Both Varsity and JV Teams will continue to assist with officiating duties at home and away matches. 


Coaches are expected and REQUIRED to review League Guidelines and
CONDUCT an officiating clinic with its JV and Varsity Teams BEFORE the first competition.

Officiating Clinic materials and tutorials can be found on the  "Officiating" Sub-Tab (CLICK HERE) under the "GAME DAY RESOURCES" page of this website. 

COACHES are expected to TRAIN THEIR PLAYERS on the following:

  1. Line Judging
  2. Score Sheet
  3. Libero Tracking

Step 13: Be Aware of Injury Protocol

NOTE:  If an injury occurs, please complete the Incident Report below and send to Lisa Wielebnicki at lisa.wielebnicki@jvavolleyball.org.  

If a claim needs to be filed, please let Lisa know and she will send over a claim form with instructions for the injured athlete.

Lisa Wielebnicki

JVA Director of Member Development

Phone: 414-253-2026


Step 14: OFFICIAL MN BOYS HS VOLLEYBALL

Purchasing Volleyballs for your program?  

CLICK HERE FOR INFORMATION


Currently the Preferred Ball for most MN Boys HS Club Teams. MAY NOT be approved or supported once Sanctioned by MSHSL. Textured Ball - Used for Club and College but currently not approved by NFHS


NFHS Approved Ball - Smooth Texture

Jenny Kilkelly

MN Boys HS VB Director - Registration & Scheduling

Phone: (612) 759-5222

Greg Sayuk

MN Boys HS VB - GAME RESULTS & JV2 League Coordinator

Phone: (952) 220-1373

Krista Flemming

MN Boys HS VB Director - League Rules & Guidelines

Phone: (952) 288-3319

Steve Willingham

MN Boys HS VB - Tournament Coordinator (Regular Season)

Phone: (612) 716-0548

Jenny Kilkelly

MN Boys HS VB - TEAM PAGE Set Up Coordinator

Phone: 6127595222

REGISTRATION FOR THE 2024 SPRING LEAGUE IS NOW CLOSED & FULL!!

REGISTRATION FOR THE 2024 SPRING LEAGUE IS NOW CLOSED & FULL!!

Step 3: Submit Scheduling Information - BY JANUARY 10TH, 2024 

THIS STEP HAS BEEN COMPLETED BY ALL SCHOOLS!

MN Boys HS Volleyball will take care of the initial scheduling of ALL regular season  matches for each group or conference.

EACH School MUST fill out the availability form BY JANUary 10TH, 2024.  

*  All teams must be available at least 3 of the 4 days: Monday, Tuesday, Wednesday, Thursday

FLEXIBLE FRIDAYS:  Please provide at least 3-4 fridays that you are willing to play.  To help make scheduling easier and work with officials' availability please provide
"BONUS FRIDAYS".   SUBMIT ANY Fridays you can host AND/OR Fridays your school could be scheduled to play.

NOTE:  We are hoping 90% of our schools will give us at least 3+ Fridays that you are willing to play during the season. 

Be prepared to enter the following information:

  • Host Dates:  Dates your school can host Varsity & JV game days.

  • Start Times:  5:30 is the preferred start time.   Games will start at the designated start time.  This assumes 15 minutes for warm-up prior to any designated start time regardless if gym availability is delayed.     

    Example:   Scheduled Start time is 5:30pm.
    Gym is available at 5:00 so JV match will start on time at 5:30 pm.  

  • Location:  Name, address and other important information

  •  Contact person:   For all scheduling issues

  • THE EARLIEST TIME YOUR SCHOOL COULD START PLAYING A JV GAME

  • GAME DAY SITE DIRECTOR - This person is responsible for any issues, questions, and suggetions BEFORE, DURING, and AFTER all game day matches.   

BEFORE YOU BEGIN: ARE YOU A MSHSL MEMBER SCHOOL?

Check the MSHSL website to see if your school has already signed up to be an MSHSL Member School for Boys Volleyball in 2024.  CLICK HERE - MSHSL MEMBER SCHOOL LIST

  • IF YOU DON'T SEE YOUR SCHOOL LISTED AND YOU WANT TO BE INCLUDED IN THE 2024 POST SEASON PLAY, CONTACT YOUR LOCAL AD, SUPER, OR PRINCIPAL TO GET SIGNED UP!  
     
  • ONLY 2023 LEAGUE SCHOOLS WILL BE "GRANDFATHERED IN" TO PLAY THE 2024 LEAGUE IF THEY CHOOSE NOT TO BECOME MEMBERS SCHOOLS - FOR THE 2024 SPRING SEASON ONLY! - ALL SCHOOLS MUST BE AN MSHSL MEMBER TO PLAY IN 2024-25.

LAST DAY TO BECOME A MSHSL MEMBER SCHOOL:   Contact Lisa Quednow at MSHSL to inquire

MSHSL MEMBER SCHOOL REQUIREMENTS:
IF YOU ARE A MEMBER SCHOOL, SEE THE PDF DOCUMENT (BELOW) WITH ADDITIONAL MSHSL MEMBER SCHOOL REQUIREMENTS. 

MN BOYS HSVB IS NOT RESPONSIBLE FOR ANY OF THESE REQUIREMENTS. 
*******CONTACT YOUR ATHLETIC DIRECTOR FIRST.  IF YOUR ATHLETIC DIRECTOR HAS QUESTIONS CONTACT LISA QUEDNOW AT MSHSL (763-560-2262) . 


Step 1: Register with MN Boys HS Volleyball & Pay School League Fee

THIS STEP HAS BEEN COMPLETED BY ALL SCHOOLS - REGISTRATION is now closed for the 2024 Spring Season
DECEMBER 1ST, 2023

Contact Jenny Kilkelly with registration questions 

NOTE: $200 NON-REFUNDABLE DEPOSIT is due at the time of registration.  The remaining balance is due by  March 15th, 2024.

PAYMENT
Click on the LINK below to register your school.

NOTE for Metro & Southern MN:  THE LEAGUE FEE INCREASED DUE TO ADDING AN R2 OFFICIAL TO THE JV MATCH AND VARSITY MATCH.   Northern MN will still ONLY have an R1.

Early Bird Discount:  

EARLY BIRD REGISTRATION DEADLINE IS NOVEMBER 15th 2023

($200 off the Regular Season League Fee)

EARLY BIRD LEAGUE FEES FOR EACH SCHOOL (NOT each team):

METRO MN SCHOOLS (VARSITY & JV, 12+ GAME SCHEDULE) =  $2025

SOUTHERN MN  (VARSITY & JV, 8 GAME SCHEDULE) =  $1550

NORTHERN MN / R1 ONLY – (VARSITY & JV, 6 GAME SCHEDULE & ) =  $950.00

 

Regular Season League Fee:  

Regular Season League Fee - sign up AFTER November 15th, 2023: 


REGULAR SEASON LEAGUE FEES FOR EACH SCHOOL :

METRO MN SCHOOLS (VARSITY & JV, 12+ GAME SCHEDULE) =  $2225

SOUTHERN MN  (VARSITY & JV, 8 GAME SCHEDULE) =  $1750

NORTHERN MN / R1 ONLY – (VARSITY & JV, 6 GAME SCHEDULE) =  $1150

School League Fee Includes: 

  • SPORT ENGINE website  page for every school and their teams
  • Exposure to college coaches for players via the MN Boys Website
  • League and team scheduling
  • Mobile & website communication for your school teams
  • Cost of officials, processing, & fees
  • Advocacy support in bringing boys volleyball to the MSHSL
  • Other administrative costs to run the Spring League & MN Boys Volleyball Association.
  • Player Development
  • Playoff Matches for Qualfied Varsity Teams
  • State Tournament - FREE for all qualified teams

Note:  This league fee is NOT the total cost for each player to play volleyball this spring. 

Example:  For a SCHOOL with 20 players.   Each player will be contributing $111.25 toward the $2225 "REGULAR SEASON METRO AREA" SCHOOL LEAGUE FEE.  It will be less or more depending upon how many players PER SCHOOL you carry on your VARSITY / JV roster.  See the Matrix EXAMPLE for a breakdown of cost per player.

You will have the option to pay online OR mail a payment to us.

  • IF YOU WANT TO PAY OFFLINE BY CHECK please use the following code at the VERY END of the registration:  PAYBYCHECK2024

Mail Payment To:

MN BOYS HIGH SCHOOL VOLLEYBALL ASSOCIATION

Attn:  Jenny Kilkelly
211 South River Ridge Circle  #106
Burnsville, MN 55337

Click here to register for the 2024 Spring Season - CLOSED

CLICK LINK BELOW FOR INVOICE INFO